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January 28, 2021 Board Meeting Minutes

MINUTES OF THE REGULAR MEETING OF

THE MINNEHAHA CREEK WATERSHED DISTRICT

BOARD OF MANAGERS

 

January 28, 2021

 

 CALL TO ORDER

The regular meeting of the Minnehaha Creek Watershed District Board of Managers was called to order by President Sherry White at 7:00 p.m. on January 28, 2021. President White noted that this meeting was convened electronically through WebEx, pursuant to Minnesota Statutes 13D.021, due to the COVID-19 pandemic and her determination that it is not prudent for the Board of Managers, or any committee thereof, to meet in person, and it is not feasible to provide for any member of the Board, or of the public, to meet at the regular meeting location. For this reason, until this determination is withdrawn by the District’s presiding officer, chief legal counsel or chief administrative officer, the meetings of the Board and its committees will be convened by telephone or other electronic means as the presiding officer determines appropriate. All such meetings will be noticed and conducted in accordance with §13D.021 and all other applicable terms of the Open Meeting Law. President White noted that, pursuant to §13D.021, all votes will be by roll call.

President White called the roll to note attendance:

Hejmadi:         Present

Loftus:            Absent (until 7:09 p.m.)

Rogness:          Present

Miller: Present

Olson:              Present

Maxwell:         Present

White:             Present.

DISTRICT STAFF AND CONSULTANTS PRESENT

James Wisker, Administrator; Laura Domyancich-Lee, Planner-Project Manager; Alex Steele, GIS Technician; Kailey Cermak, Research and Monitoring Coordinator; Chris Meehan, Consulting Engineer; and Louis Smith, Counsel.

MATTERS FROM THE FLOOR

None.

APPROVAL OF AGENDA

It was moved by Manager Miller, seconded by Manager Olson to approve the agenda as distributed.  Upon vote, roll call vote, the motion carried 6-0-1 as follows:

Hejmadi:         Aye

Loftus:            Absent

Rogness:          Aye

Miller: Aye

Olson:              Aye

Maxwell:         Aye

White:             Aye

CONSENT AGENDA

It was moved by Manager Miller, seconded by Manager Rogness, to approve the consent agenda, consisting of approval of the January 14, 2021 board meeting minutes;  the General Checking Account consisting of checks 41445 through 41459 in the amount of $36,544.06; electronic funds withdrawals in the amount of $4,933.64; manager per diems and reimbursement direct deposits in the amount of $875.00; employee reimbursements - direct deposits in the amount of $62.39; and payroll direct deposits in the amount of $70,848.70; for Total General Checking expenses of $70,848.70; the surety checking account charges of $0; electronic fund transfer of $151,827.50 for Richfield Bond 2013B; and the following resolutions:

Resolution 21-008: Approval of the District’s 2021 Depository for Noncash Financial Assurances

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Manage: hereby names Smith Partners as the 2021 official depository of noncash financial assurances for the District.

Resolution 21-009: Approval of the 2021 MCWD Pay Equity Report and Authorization to Submit to the State of Minnesota

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Managers hereby approves the 2021 MCWD Pay Equity report and directs staff to submit the 2021 MCWD Pay Equity Report to the State of Minnesota Management and Budget before the January 31, 2021 deadline.    

Resolution 21-010: Appointment of Manager Hejmadi to the 325 Blake Road Developer Engagement Process Review Committee

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Managers hereby designates Manager Hejmadi to serve as the third Board liaison to the Review Committee for the 325 Blake Road developer engagement process.

Upon roll call vote, the motion carried, 6-0-1 as follows:

Hejmadi:         Aye

Loftus:            Absent

Rogness:          Aye

Miller: Aye

Olson:              Aye

Maxwell:         Aye

White:             Aye

REGULAR AGENDA

Board, Committee and Task Force Reports

President’s Report: President White reported that the Minnesota Association of Watershed Districts (MAWD) board of directors has approved that MAWD request permission to file an amicus (friend of the court) brief with the Minnesota Court of Appeals in a case concerning the process to appoint watershed district managers.  She noted also that meetings with county commissioners have continued, including a meeting with Hennepin County Commissioner Chris LaTondresse, who has suggested a walking tour of the 325 Blake Road site in the future.

Policy and Planning Committee Report:  Manager Miller reported that the Committee received a staff briefing on the Six Mile Marsh Prairie Trail and Interpretive Design, and discussed the scope of a strategic historic review in phase one of a strategic planning process.

Metro MAWD:  Manager Olson reported that the recent Metro MAWD meeting noted that the annual summer tour, planned for the Minnehaha Creek Watershed would again be postponed due to COVID-19.  There were limited agency updates that included a report that the Metropolitan Council would resume citizen lake monitoring in the coming year. 

President White stated that the upcoming schedule of meetings is as noted in the agenda. Manager Loftus joined at this point in the meeting.

Action Items

Resolution 21-011: Selection of Vendor and Authorization to Enter into a Contract with IT Managed Services Provider

Mr. Alex Steele appeared before the board of managers and reviewed the request for board action.  He reviewed the IT strategy and an overview of the District’s needs for a managed services provider.  He reviewed the solicitation process and the recommendation to select Solution Builders, Inc. for a monthly cost of $3,125 for a 24-month contract. 

It was moved by Manager Miller, seconded by Manager Olson to adopt Resolution 21-011 as follows:

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Managers hereby authorizes the District Administrator to execute an IT managed services contract with Solution Builders, Inc. for the period of February 8, 2021 to January 31, 2023.   

Upon roll call vote, the motion carried, 7-0 as follows:

Hejmadi:         Aye

Loftus:            Aye

Rogness:          Aye

Miller: Aye

Olson:              Aye

Maxwell:         Aye

White:             Aye

Resolution 21-012: Authorization to release Request for Quotes for Wassermann Lake and Wassermann West Pond Alum Treatments

Ms. Laura Domyancich-Lee appeared before the board of managers to review the request for board action.  She noted the Wenck recommendations on alum dosing following analysis of core samples by the University of Wisconsin-Stout. 

It was moved by Manager Olson, seconded by Manager Rogness to adopt Resolution 21-012 as follows:

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Managers hereby authorizes the release of a request for quotes for the Wassermann Lake and Wassermann West Pond Alum Treatments.

Upon a question from Manager Olson, Ms. Domyancich-Lee explained that the second big lake application of alum would occur in Fall 2022.  Upon a question from President White, Ms. Kailey Cermak explained the process for obtaining and transporting the sediment cores to the lab at the University of Wisconsin-Stout. 

Upon roll call vote, the motion carried, 7-0 as follows:

Hejmadi:         Aye

Loftus:            Aye

Rogness:          Aye

Miller: Aye

Olson:              Aye

Maxwell:         Aye

White:             Aye

Staff Updates

Administrator’s Report

Mr. Wisker reported on the following items: 

  1. As noted by President White, productive outreach meetings have been held with Hennepin County Commissioners Goettel and LaTondresse;
  2. The District staff continue to engage and comment on the allocation policy for watershed-based Clean Water Legacy funding by the Board of Water and Soil Resources;
  3. January 29 will be the deadline for letters of interest from developers for the 325 Blake Road site;
  4. New appointments to the Legislative Citizens Commission on Minnesota Resources include Representative Patty Acomb of District 44B, which is within the Minnehaha Creek Watershed and includes the cities of Minnetonka and Plymouth; and
  5. Watershed districts are tracking HF 368 introduced by Representative Steve Green to eliminate the eminent domain powers of watershed districts. 

Closed Session: Performance Evaluation of Administrator

It was moved by Manager Miller, seconded by Manager Rogness to move into closed session for the purpose of conducting the performance evaluation of the administrator.  Upon vote, the motion carried 7-0 as follows:

Hejmadi:         Aye

Loftus:            Aye

Rogness:          Aye

Miller: Aye

Olson:              Aye

Maxwell:         Aye

White:             Aye

The Board of Managers returned to open session.

Adjournment

There being no further business, the meeting of the Board of Managers adjourned at 8:44 p.m.

Respectfully submitted,

Eugene Maxwell, Secretary

Minutes Type: 
Board of Managers